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# Digitally sign a document with Signaturit ✍️

> These steps are for **haddock HR** employee files. They are not the same as purchase invoices and delivery notes in the main haddock **Documents** module.

**What is Signaturit and why did we integrate it into haddock HR?**
Signaturit is a European electronic signature provider that offers **secure** and **traceable** signing processes. In **haddock HR** we integrated it so you can send and receive signed documents **with confidence and compliance**, without leaving the app. If you want to learn more, visit Signaturit's official website.

Follow these steps to send a document for signature with **Signaturit** and receive it back signed in **haddock HR**.

### What is Signaturit's advanced electronic signature? 🔐

In haddock HR we use **Signaturit's advanced electronic signature (Signature)** to provide **legal certainty** and **traceability** to the signing process.

**Guarantees it provides**

- **Signer identification** through verifiable evidence (e.g. verified email and one-time code).
- **Document binding and change detection** (cryptographic fingerprint and timestamping).
- **Exclusive control by the signer** over the signing act.
- **Evidence log (audit trail)** that proves who signed, when, and from which device.

**When should you use it?** Ideal for **client/supplier agreements**, **HR contracts and addenda**, **consents**, and **internal approvals** where you need recordkeeping and proof.

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### Prerequisites 📄

- The file must be a **PDF** (required). If you have another format, convert it to PDF before starting the signature process.
- **Signaturit** sends a secure link by email to each signer; they must identify themselves and sign from their own device.
- Make sure you have permission to **view** and **manage** documents.

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### 1) Upload the document

1. Go to **Documents** (left menu).
2. **Upload** the PDF to the folder you prefer (by dragging it or with **Upload**).
3. **Alternative:** you can also **upload it from the employee profile -> Documents tab**.

![](https://storage.googleapis.com/helpdesk-haddock-images/haddock-hr/documents/digitally-sign-a-document-with-signaturit/images/01-1-upload-the-document.png)

---

### 2) Start the signature with Signaturit

1. In the document row, click the **three-dot** menu (⋯) on the right.
2. Select **Sign with Signaturit**.

![](https://storage.googleapis.com/helpdesk-haddock-images/haddock-hr/documents/digitally-sign-a-document-with-signaturit/images/02-2-start-the-signature-with-signaturit.png)

---

### 3) Select the signers 👥

- If you start from **Documents**, your **own user** is proposed by default (the current session user).
- If you start from an **employee profile** (and you are an administrator), your **own user** and the **employee's** user appear by default.
- You can **add more signers**: enter the **full name** and **email** correctly.
- Additional option: check **Delete original file when completed** if you want only the signed version to remain in the folder once it has been signed.

![](https://storage.googleapis.com/helpdesk-haddock-images/haddock-hr/documents/digitally-sign-a-document-with-signaturit/images/03-3-select-the-signers.png)

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### 4) Send and complete the signature 📬

1. Click **Send** to start the process.
2. Each signer will receive a **Signaturit email** with the link to sign.
3. In Signaturit, each person must **draw their signature** (a valid *scribble*) and follow the steps until it is **completed**.

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### 5) Receive the signed document ✅

- Once **all parties** have signed, the PDF **returns automatically** to **haddock HR** in the **same folder**.
- If you activated the **delete original** option, the system will keep **only** the signed document.