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# How to import employees in haddock HR 📥👥

Do you have many employees and want to load them all at once? haddock HR makes it very easy! 🚀

To import employees, follow these steps:

1. Go to the **"Employees"** menu in the left sidebar.
2. Click the **three-dot icon** (top right).
3. Select **"Import employees"**.

![](https://storage.googleapis.com/helpdesk-haddock-images/haddock-hr/employees-roles-and-locations/how-to-import-employees-in-haddock-hr/images/01-how-to-import-employees-in-haddock-hr.png)

This will launch a **wizard** that will guide you step by step. The first step will be to **download an Excel template**, where you must complete your employees' information.

![](https://storage.googleapis.com/helpdesk-haddock-images/haddock-hr/employees-roles-and-locations/how-to-import-employees-in-haddock-hr/images/02-how-to-import-employees-in-haddock-hr.png)

---

### The template includes the following fields:

- **First name**
- **Last name**
- **Code** (corresponds to the **employee code**)
- **Email**
- **Job title**
- **Date of birth**
- **Phone**
- **Start date**
- **Role** (only accepts the values `employee` or `admin`)
- **Enabled** (1 for yes, 0 for no)
- **With access to the platform** (1 for yes, 0 for no)
- **Group**
- **Group start date**
- **Contract**
- **Contract start date**
- **Card code** (for clocking in)
- **End date** (optional)
- **Function** (optional)

---

### ⚡ Very important:

- **Date format:** all dates must use the **YYYY-MM-DD** format (for example: 2025-06-01).
- **Yes/No fields:** they must use values **1** (yes) or **0** (no), not words.
- **Role:** only the values **employee** or **admin** are allowed (in lowercase).
- **Employee code:** this is the identifier that haddock HR will use to recognize each employee.

---

### 🔄 You can also update existing employees

In addition to creating new employees, **this import also lets you update data** for employees who are already loaded in haddock HR.
Simply make sure that the **Code** field matches the one already in the platform: haddock HR will identify the employee and update the information you changed in the Excel file. So easy! 🎯