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# 🥫 Restrict the available purchase formats for orders

📌 [What is the purchase format restriction for orders?](#1-what-is-the-purchase-format-restriction-for-orders)

📌 [Key aspects of purchase format management](#1-key-aspects-of-purchase-format-management)

📌 [Real case | Example](#1-real-case-example)

📌 [Recommendations for efficient use of this feature ](#1-recommendations-for-efficient-use-of-this-feature)

📌 [How can purchase format management help you?](#1-how-can-purchase-format-management-help-you)

📌 [Frequently asked questions about purchase formats ](#1-frequently-asked-questions-about-purchase-formats)

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# What is the purchase format restriction for orders?

This feature **lets you choose, for each product and supplier, which purchase formats will be available when creating an order**. This way, you will prevent certain units of measure from appearing in the order form.

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# Key aspects of purchase format management

### 1. Default selection

* All formats (existing and new) are marked as eligible for ordering by default.

### 2. Checkbox per format

* In the **Purchases** tab of the product settings, next to each purchase format, you will find a “Enable order” checkbox that controls its visibility in **Ordering**.

![](https://storage.googleapis.com/helpdesk-haddock-images/orders/restrict-the-available-purchase-formats-for-orders/images/01-casilla-para-habilitar-un-formato-en-pedidos.png)

### 3. Editing permissions

* Only profiles with the permission **Manage which products by supplier can be ordered** will see and be able to change these switches.
* If a user does not have this permission, they will not see the switch. If the format is disabled, the label “Order disabled” will appear.

![](https://storage.googleapis.com/helpdesk-haddock-images/orders/restrict-the-available-purchase-formats-for-orders/images/02-aviso-de-formato-deshabilitado-para-pedidos.png)

‼️ If you disable **all** the purchase formats of a product that is part of a recipe, haddock will show a yellow warning stating that this product cannot be added to orders and could cause stock shortages for your dishes.

![](https://storage.googleapis.com/helpdesk-haddock-images/orders/restrict-the-available-purchase-formats-for-orders/images/03-aviso-cuando-todos-los-formatos-estan-deshabilitados.png)

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# Real case | Example

I want to avoid ordering 1 L bottles of olive oil and use only 0.4 L.

This is how it was configured:

1. Go to **Products** and select **Olive oil**.

2. Go to settings > **Purchases** and, in the 1 L format, disable **Enable order**.

3. Save changes. Now, when placing an order with “Supplier 1”, only the 0.4 L format will appear.

4. If at some point you also disable the 0.4 L format, haddock will show a message:

⚠️ *The product cannot be added to orders. If this product is used in recipes and all purchase formats are disabled, you could run out of stock to prepare those dishes.*

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# Recommendations for efficient use of this feature

* Before disabling formats, review your linked recipes to avoid stock impacts.
* Tell the purchasing team which formats are available for each supplier.
* Periodically review inactive formats so you can reactivate them if you change supplier or purchase format.

# How can purchase format management help you?

* **Catalog control:** Keep your order list clean by showing only the formats you really use.
* **Stock optimization:** Avoid accidental purchases of unnecessary or oversized formats.

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# ❓ Frequently asked questions about purchase formats

**Q:** Does this setting apply to new products?  
​**A:** Yes. Every product you add to haddock will come with the “Enable order” checkbox activated by default.

**Q:** Which profiles can change the enabled formats?  
​**A:** Only users with the **Manage which products by supplier can be ordered** permission, which is enabled by default for Administrators.

**Q:** What happens if I disable all the formats for a product?  
​**A:** You will see a yellow warning in the Purchases section and that product will not appear in the **Ordering** list for this supplier.