📌 What is a purchase format restriction for orders?

📌 Key points for managing purchase formats

📌 Real case | Example

📌 __Recommendations for efficent use of this feature__

📌 How can purchase format management help you?

📌 Frequently asked questions about purchase formats

What Is Purchase Format Restriction for Orders?

This feature allows you to select, by product and supplier, which purchase formats will be available when creating an order. This way, certain units of measure will not appear in the order form.

Key Points for Managing Purchase Formats

1️⃣ Default Selection

• All formats (existing and new) are marked as eligible for ordering by default.

2️⃣ Checkbox per Format

• In the Purchases tab of the product settings, next to each purchase format, you will find a “Enable for Order” checkbox that controls its visibility in Orders.

3️⃣ Editing Permissions

• Only profiles with the permission Manage which Products Can Be Ordered per Supplier will see and be able to change these switches.
• If a user does not have this permission, each format will display “Order Disabled” in gray, with no option to edit it.

‼️ If you disable all purchase formats for a product that is part of any recipe, Haddock will show a yellow warning indicating that this product cannot be added to orders and could cause stock shortages for your dishes.

Real Case | Example

I want to avoid ordering 1 L bottles of olive oil and use only 0.4 L bottles.

Here’s how it was configured:

1️⃣ Go to Products and select Olive Oil.

2️⃣ Go to Settings > Purchases and, for the 1 L format, deactivate Enable for Order.

3️⃣ Save changes. Now, when placing an order with Supplier 1, only the 0.4 L format will appear.

4️⃣ If at any point you also deactivate the 0.4 L format, Haddock will display the message:

⚠️ The product cannot be added to orders. If this product is used in recipes and all purchase formats are disabled, you could run out of stock to prepare those dishes.

Recommendations for Efficient Use of This Feature

• Before deactivating formats, review your linked recipes to avoid stock issues.
• Communicate to your purchasing team which formats are available for each supplier.
• Periodically review inactive formats to reactivate them if you change supplier or purchase format.

How Can Purchase Format Management Help You?

• Catalog Control: Keep your order list clean by showing only the formats you actually use.
• Stock Optimization: Avoid accidental purchases of unnecessary or oversized formats.

❓ Frequently Asked Questions About Purchase Formats

Q: Does this configuration apply to new products?

​A: Yes. Any product you add to Haddock will have the “Enable for Order” checkbox activated by default.

Q: Which profiles can change the enabled formats?

​A: Only users with the Manage which Products Can Be Ordered per Supplier permission, enabled by default for Administrators.

Q: ¿What happens if I disable all formats for a product?

​A: You will see a yellow warning in the Purchases section, and that product will not appear in the Orders list for that supplier, showing “Order Disabled.”

Updated on: 04/09/2025