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# Uploading payslips and staff expenses

**Types of staff expense uploads in haddock.**

📍[Payslips by employee](#1-payslips-by-employee)

📍[Monthly total of staff expenses](#1-monthly-total-of-staff-expenses)

📍[Overtime and other staff expenses](#2-overtime-and-other-staff-expenses)

**How to upload staff expenses in haddock.**

📍[How to upload payslips by employee](#1-how-to-upload-payslips-by-employee)

* Official format and A3 format
* Remove or add employees.
* Attach the payslip PDF and add comments.

📍[How to upload the monthly total of staff expenses](#1-how-to-upload-the-monthly-total-of-staff-expenses)

📍[How to upload overtime: other staff expenses](#1-how-to-upload-overtime-other-staff-expenses)

📍[How to interpret the Staff costs area in haddock](#1-how-to-interpret-the-staff-costs-area-in-haddock)

📍[Staff expenses in the main Dashboard](#1-staff-expenses-in-the-main-dashboard)

---

# 📚 General Concepts

Before explaining how to upload payslips and staff expenses, let's clarify a couple of concepts.

![](https://storage.googleapis.com/helpdesk-haddock-images/staff/uploading-payslips-and-staff-expenses/images/01-general-concepts.png)

**Gross pay + company contribution**: Gross pay on the payslip + employer Social Security cost for the employee.  
​  
​**Company cost**: Employer Social Security cost for the employee.

You can upload staff expenses to haddock in 3 ways:

# 🧑‍🍳 Payslips by employee

Upload the payslips for each person on your team.

![](https://storage.googleapis.com/helpdesk-haddock-images/staff/uploading-payslips-and-staff-expenses/images/02-payslips-by-employee.png)

# 🫶 Monthly total of staff expenses

Upload the monthly total of staff expenses.

If your **payroll agency** sends you the monthly summary of staff company cost, we recommend this option.

![](https://storage.googleapis.com/helpdesk-haddock-images/staff/uploading-payslips-and-staff-expenses/images/03-monthly-total-of-staff-expenses.png)

## ⏱ Overtime and other staff expenses

Upload other staff expenses by employee, such as overtime.

![](https://storage.googleapis.com/helpdesk-haddock-images/staff/uploading-payslips-and-staff-expenses/images/04-overtime-and-other-staff-expenses.png)

---

# 🧑‍🍳 How to upload payslips by employee

1. Click on “**Add payroll expense**”

![](https://storage.googleapis.com/helpdesk-haddock-images/staff/uploading-payslips-and-staff-expenses/images/05-how-to-upload-payslips-by-employee.png)

2. Click on “**By employee**”.

![](https://storage.googleapis.com/helpdesk-haddock-images/staff/uploading-payslips-and-staff-expenses/images/06-how-to-upload-payslips-by-employee.png)

3. Enter the **basic information** for the payslip

![](https://storage.googleapis.com/helpdesk-haddock-images/staff/uploading-payslips-and-staff-expenses/images/07-how-to-upload-payslips-by-employee.png)

**📆 Date**: Month or payslip period.

📁 **Format**: Choose between official format and A3 format (see next step).


4. **Enter the amount** in the fields according to the format selected in the previous step:

**Official format:** Accrued pay + company contribution.

![](https://downloads.intercomcdn.com/i/o/671461797/27a7319281963f7ef2d3ce75/Screenshot+2023-02-13+at+14.52.33.png?expires=1755108000&signature=2efb5b8c7457b8d2f79935ee1681b351e70c25ef25a9866d146f771f269c27ba&req=cicmEs9%2FmohYFb4X1HO4gWglxx7gfQZKerwcHB39gabqS1SlgT05ySg6AWE5%0A)

**A3 format**: Company cost

![](https://downloads.intercomcdn.com/i/o/671462077/dee4f6cff8006e62c8fccd46/Screenshot+2023-02-13+at+14.52.20.png?expires=1755015300&signature=91cf5326b8b9feaaa906422e051cab81e52579544a3bfe376b0560ddd881137f&req=cicmEs98nYZYFb4f3HP0gGF2F1%2BPCg8ykgczLo6pMK3Bj47%2F%2B1zXqn2foDwV%0AyfI%3D%0A)

**Don’t want to add one employee’s payslip?**

Click the ❌ to hide them. This employee will not be removed from the database.

![](https://downloads.intercomcdn.com/i/o/915283932/7cbf479b8a56a6dc69953e6e/Captura+de+Pantalla+2023-12-21+a+las+11.23.44.png?expires=1755015300&signature=e8ff7551cd790cc4a0f808e219c52bc112fc365255569ffa61fddafdac620286&req=fSEiFMF9lIJdFb4f3HP0gFMPOw2L9u60C3PSL%2FihKXlBzn05p%2FBpnnr%2FZ8pD%0ArOsgiL66w1N%2B7z3wMw%3D%3D%0A)

**Want to add new employees?**

Click "Add employee". See how to add a new employee.

![](https://downloads.intercomcdn.com/i/o/671458122/f7eadd674b7f271661e972e7/Screenshot+2023-02-13+at+16.28.07.png?expires=1755015300&signature=213c24d878e60f6bc1d63a24e476db0c1a36c7ec1c7225e96297bc83e7fec29c&req=cicmEsx2nINdFb4f3HP0gCiLzAESeT8EnKm2GY8mZ2LW%2BnZGrBFtHPNqr7tn%0A7ZcXW%2BG0oCFLr6mlmQ%3D%3D%0A)

**Optional:** Attach the **payslip PDF and comments**.

Click the selected icon and upload the corresponding payslip for each employee. You can also add comments that clarify the payslip items.

![](https://downloads.intercomcdn.com/i/o/671460824/828d25c023b6f769f2526962/Screenshot+2023-02-13+at+14.52.33.png?expires=1755015300&signature=8a328249095798a2aeba9015e1f4d0e5e93f9a67b734721924ead397b51bfbf5&req=cicmEs9%2BlYNbFb4f3HP0gO5m0vqyJxIWLiM6Gqd0Ol94E58dXtXk54pxHJTx%0ArNaBge7viHLemUZI%2Fw%3D%3D%0A)

5. Click “**Upload and save**”.


---

# 🫶 How to upload the monthly total of staff expenses

You can upload the total of your employees' payslips to record staff expenses quickly and easily.

1. Click the “**Add payroll expense**” button.

2. Choose the “**Without breakdown by employee**” option

![](https://downloads.intercomcdn.com/i/o/671490815/935b4abae6f290c6bab049c4/Screenshot+2023-02-13+at+17.03.09.png?expires=1755015300&signature=00c8310f42739d809fc201ffae3f96ff610e0380b7a3ee29cd57c8e840971743&req=cicmE8p%2BlYBaFb4f3HP0gJ3GDDv5AKRyAKI2vUo6NEWDJga8D6dHaJZJLNJx%0AUepJYJzlrraH59FCBQ%3D%3D%0A)

3. **Enter the basic information** for the payslip

![](https://downloads.intercomcdn.com/i/o/671329785/e6cfa60f7847b2087a5acbdc/Screenshot+2023-02-13+at+14.07.24.png?expires=1755015300&signature=64bf8cdc75b9256857634987243265f0151060e90ab3824ac353df871455981d&req=cicmFct3molaFb4f3HP0gLA92QnZcAm6CnZtJ7L8mikI071nb5SoNsIbAxj1%0Acy8MuM8IgREvN3hnhg%3D%3D%0A)

**📆 Date**: Month / expense period.

🚀 Optional - Select or create an **employee.**

💰 **Total amount:** Amount corresponding to the total expenses allocated to that employee.

📎 Optional - Attach a **file and/or comments**.


3. Click “**Finish and upload**”.


---

# ⏱ How to upload overtime: other staff expenses

1. Click “**Add another expense**”.

![](https://downloads.intercomcdn.com/i/o/671504711/7309972a7700bb7f4d510779/Screenshot+2023-02-13+at+17.19.40.png?expires=1755015300&signature=6521494120d791cd42ddf728ace9ad4bd34b4ddfc33c46f42a0cc64a7480a1b6&req=cicmE8l6moBeFb4f3HP0gOXE7WDrySrD9ZXxm7b2TvrDbV8v%2FRRXYA7cqEW5%0AMfrhsxUUwblwzLHpnw%3D%3D%0A)

2. Enter the **indicated information**.

![](https://downloads.intercomcdn.com/i/o/671541023/310a803c7d5a61b80d6022dc/Screenshot+2023-02-13+at+18.02.27.png?expires=1755015300&signature=c612f0baa1dbc28b6e42be031bed89dec5e9b007ab4ab9d0938015887f344f56&req=cicmE81%2FnYNcFb4f3HP0gMxAtrCwir37sX2cYYmOnAa4n8iieCZJ7ndxTnTr%0AhpJyrYtk0iMcQ1g5LA%3D%3D%0A)

**📆 Date**: Month / expense period.

🚀 Optional - Select or create an **employee.**

💰 **Total amount:** Amount corresponding to the total expenses allocated to that employee.

📎 Optional - Attach a **file and/or comments**.


3. Click “**Finish and upload**”.


---

# 👀 How to interpret the Staff costs area in haddock

💚 **Active** employees: Those who are currently working in your restaurant.

🔴 **Inactive** employees: Those who are hired occasionally to cover periods of high workload.

You can activate and deactivate users on an ongoing basis.

![](https://downloads.intercomcdn.com/i/o/915301451/c8b4b3cc80cb888b09e7a1d5/Captura+de+Pantalla+2023-12-21+a+las+11.42.25.png?expires=1755015300&signature=9efaeb4748952a7ffeaef41d9bedba4591ab67a318c26a41d5c52ffd57888766&req=fSEiFcl%2FmYReFb4f3HP0gHtioZVi2ygEVwyTED7Xo8TMcefTM5GNmBrS%2FS7h%0ALXdw8yMy0GUm%2F6%2BEYw%3D%3D%0A)

# 🚀 Staff expenses in the main Dashboard

If you go to the **Dashboard** tab, you can see expenses categorized by families and subfamilies. This gives you visibility over the percentage each expense line represents in your restaurant.

![](https://downloads.intercomcdn.com/i/o/915303992/78f40a4fa33ca09215e877bb/Captura+de+Pantalla+2023-12-21+a+las+11.46.55.png?expires=1755015300&signature=1432320e919abcc3678ccee7a2ff859a95bb05d982b71292550aa72d97c45768&req=fSEiFcl9lIhdFb4f3HP0gDyZpHRuz59yTT324OF3P8UzsG97z2ptA4ZHy4Ye%0ATk%2FSCTQApKztlU95Ew%3D%3D%0A)