Types of staff expense uploads in haddock.

📍Payslips by employee

📍Monthly total of staff expenses

📍Overtime and other staff expenses

How to upload staff expenses in haddock.

📍How to upload payslips by employee

• Official format and A3 format
• Remove or add employees.
• Attach the payslip PDF and add comments.

📍How to upload the monthly total of staff expenses

📍How to upload overtime: other staff expenses

📍How to interpret the Staff area in haddock

📍Staff expenses in the main Dashboard

📚 General Concepts

Before explaining how to upload payslips and staff expenses, let's clarify a couple of concepts.

Gross pay + company contribution: Gross pay on the payslip + employer Social Security cost for the employee.

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​Company cost: Employer Social Security cost for the employee.

You can upload staff expenses to haddock in 3 ways:

🧑‍🍳 Payslips by employee

Upload the payslips for each person on your team.

🫶 Monthly total of staff expenses

Upload the monthly total of staff expenses.

If your payroll agency sends you the monthly summary of staff company cost, we recommend this option.

⏱ Overtime and other staff expenses

Upload other staff expenses by employee, such as overtime.

🧑‍🍳 How to upload payslips by employee

1. Click on “Add payroll expense”

2. Click on “By employee”.

3. Enter the basic information for the payslip

📆 Date: Month or payslip period.

📁 Format: Choose between official format and A3 format (see next step).

4. Enter the amount in the fields according to the format selected in the previous step:

Official format: Accrued pay + company contribution.

A3 format: Company cost

Don’t want to add one employee’s payslip?

Click the ❌ to hide them. This employee will not be removed from the database.

Want to add new employees?

Click "Add employee". See how to add a new employee.

Optional: Attach the payslip PDF and comments.

Click the selected icon and upload the corresponding payslip for each employee. You can also add comments that clarify the payslip items.

5. Click “Upload and save”.

🫶 How to upload the monthly total of staff expenses

You can upload the total of your employees' payslips to record staff expenses quickly and easily.

1. Click the “Add payroll expense” button.

2. Choose the “Without breakdown by employee” option

3. Enter the basic information for the payslip

📆 Date: Month / expense period.

🚀 Optional - Select or create an employee.

💰 Total amount: Amount corresponding to the total expenses allocated to that employee.

📎 Optional - Attach a file and/or comments.

3. Click “Finish and upload”.

⏱ How to upload overtime: other staff expenses

1. Click “Add another expense”.

2. Enter the indicated information.

📆 Date: Month / expense period.

🚀 Optional - Select or create an employee.

💰 Total amount: Amount corresponding to the total expenses allocated to that employee.

📎 Optional - Attach a file and/or comments.

3. Click “Finish and upload”.

👀 How to interpret the Staff area in haddock

💚 Active employees: Those who are currently working in your restaurant.

🔴 Inactive employees: Those who are hired occasionally to cover periods of high workload.

You can activate and deactivate users on an ongoing basis.

🚀 Staff expenses in the main Dashboard

If you go to the Dashboard tab, you can see expenses categorized by families and subfamilies. This gives you visibility over the percentage each expense line represents in your restaurant.

Updated on: 23/04/2026