Manual linking in bank reconciliation
What is bank reconciliation?
Bank reconciliation links bank transactions with invoices and expenses in haddock. It helps you confirm payments, spot amount differences, and see which invoices are paid.
Who can access Banks
The Banks module is available only to users who are owner or administrator and have reconciliation page access (view-conciliations-page).
Banks layout
Open Banks in the side menu. There is no separate Reconciliation tab.
- Transactions — bank movements, status filters (pending, reconciled, review), and manual linking.
- Settings — connect or manage bank accounts. If nothing is connected yet, connect a bank here before transactions appear.
Reconciliation statuses
Each bank transaction can be:
- Pending — not linked to invoices yet.
- Reconciled — linked and amounts match.
- Discrepancy — linked, but the bank amount and invoice total differ.
Manually link a transaction
- Open Banks → Transactions.
- Select the transaction or open its details.
- Choose Reconcile manually (or the equivalent link action).
- Search for invoices by number, supplier, or date.
- Select one or more invoices from the same supplier.
- Review totals and the difference. Confirm when amounts match, reconcile with differences when they do not, or reconcile without an invoice when no document exists.
Link several transactions
Select multiple transactions, then use the bulk action to reconcile them with one or more invoices. The sum of movements must match the sum of invoices.
Fina bank suggestions
With Fina enabled and Analyze and suggest bank reconciliations turned on, haddock can propose matches between movements and invoices. Review proposals in Transactions and accept or adjust them. Manual linking remains available.
See How to connect your bank to use Fina for bank reconciliation and How to connect or reconnect a bank account.
Rules and limits
- Invoices in the same cluster must belong to the same supplier.
- You can link invoices from other properties in your group.
- Invoices already reconciled are hidden by default.
Undo a link
Open a reconciled transaction, edit linked invoices, or choose Undo reconciliation to remove all links. Unlinking updates invoice payment status in haddock.
Updated on: 15/05/2026
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