What is invoice reconciliation?

Invoice and delivery note reconciliation is especially important to ensure that the products received from suppliers match what has been invoiced.

Doing reconciliation properly helps prevent discrepancies, errors, or possible fraud in transactions.

Here’s an example:

🧾 On January 1, you receive a delivery note for €18.72

🧾 On January 8, you receive a delivery note for €15.60

🧾 On January 14, you receive a delivery note for €10.40

🧾 On January 22, you receive a delivery note for €20.80

📄 On January 24, they send the invoice to be paid for the 4 delivery notes, for a total of €65.52.

The invoice from the 24th shows that 15 kg of peppers were delivered at €2/kg, 13 kg of onions at €1.5/kg, and 12 kg of tomatoes at €1.35/kg. In total, the invoice comes to €65.52.

As part of the reconciliation process, this invoice is compared with the associated delivery notes or delivery receipts. In this case, the delivery notes show that 15 kg of peppers, 13 kg of onions, and 12 kg of tomatoes were received, since the amounts match.

Reconcile invoices

1. Go to "🖇️ Reconciliation" in the left navigation bar.
2. Click "Reconcile manually".
3. Select the delivery notes to reconcile with the invoice by clicking them or checking the selection box.
4. Verify that the result is correct.
5. Click "Reconcile".

🚩 Remember that only documents in the Raw materials, Beverages, Cleaning, Consumables, Supplies, Technology, and Equipment and furniture categories can be reconciled.

📌 Related Articles

• Undo reconciliation → How to undo an invoice reconciliation.
• Reconcile recommended invoices → We explain how to use automatic invoice reconciliation

Updated on: 23/04/2026