How to import employees in haddock HR 📥👥

Do you have many employees and want to load them all at once? haddock HR makes it very easy! 🚀

To import employees, follow these steps:

1. Go to the "Employees" menu in the left sidebar.
2. Click the three-dot icon (top right).
3. Select "Import employees".

This will launch a wizard that will guide you step by step. The first step will be to download an Excel template, where you must complete your employees' information.

The template includes the following fields:

• First name
• Last name
• Code (corresponds to the employee code)
• Email
• Job title
• Date of birth
• Phone
• Start date
• Role (only accepts the values employee or admin)
• Enabled (1 for yes, 0 for no)
• With access to the platform (1 for yes, 0 for no)
• Group
• Group start date
• Contract
• Contract start date
• Card code (for clocking in)
• End date (optional)
• Function (optional)

⚡ Very important:

• Date format: all dates must use the YYYY-MM-DD format (for example: 2025-06-01).
• Yes/No fields: they must use values 1 (yes) or 0 (no), not words.
• Role: only the values employee or admin are allowed (in lowercase).
• Employee code: this is the identifier that haddock HR will use to recognize each employee.

🔄 You can also update existing employees

In addition to creating new employees, this import also lets you update data for employees who are already loaded in haddock HR.

Simply make sure that the Code field matches the one already in the platform: haddock HR will identify the employee and update the information you changed in the Excel file. So easy! 🎯

Updated on: 23/04/2026