Time Tracking
How do I export time entries to Excel?
To export time entries to Excel, go to the "Time entry review" menu option located under "Time entries" in the side menu: Important 🎯: only users with the administrator role or who are groupFew readersApprove a time entry
Step-by-step guide to approving a time entry Log in to your haddock HR user dashboard (using your username and password) Click the menu item in the left column called “Time entries” You can also access it from the menu - Time entry review (whichever is easier and more convenient for you) (https://downloads.intercomcdn.com/i/o/nzk8tbj7/1402819386/adf51cb86e7fcbb1a45db4adfb21/image.png?expires=1772802900&signature=11318e854c67506497cb1d50d79e70c690a7ec1a0af3ab7230ac8854e8a4791dFew readers🕒 Which devices can you use to clock in with haddock HR?
With haddock HR, clocking in is easier than ever! 🚀 Thanks to our multiple options, you can clock in from almost anywhere and with almost any device. Here we explain all the methods: 1️⃣ Computer 💻 From your PC or Mac, just access haddock HR from your favorite browser. It’s that easy! Just log in to your account and mark your clock-in or clock-out with a couple of clicks. 😎👨💻 2️⃣ Mobile app 📱 Are you on the move? No problem. With our iOS and Android app, youFew readersHow to review the source and changes of a time entry
From Time entries Time entry review, the supervisor can check whether a time entry has been modified, how it was recorded, and from which device it was made. This screen shows different icons that provide key information: Yellow icon: indicates that the time entry has been modified. By clicking on the record, you can view the full change history. (https://downloads.intercomcdn.com/i/o/nzk8tbj7/2112359822/587a8693f9ed25d8baa4f9f3a62f/image.png?expires=1772803800&signature=1672Few readers🕒 How to allow manual time entries in haddock HR
In some cases it may be necessary for an employee to record a manual time entry, for example: ✏️ Correcting a time entry made by mistake. ⏳ Adding a time entry that was not recorded (such as a forgotten clock-out). To enable this option, follow these steps: 📋 Open the left side menu and select Rules. 📑 Go to the Contracts section. 🔍 Find the employee’s contract where you want to allow manual time entries and click Edit. 🗂️ Inside the contract, open the Time entriFew readersDid you know haddock HR can integrate with attendance terminals? ⏱️🤩
That's right! With haddock HR, you not only organize your shifts super efficiently, but we can also integrate with your attendance terminals. That means your employees' time entries reach us in real time, with no more delays or mess! ⏳✅ How does this integration work? 🤖 The integration is super simple and designed so that you do not have to worry about anything. Attendance terminals are those devices (such as time clocks or biometric readers) that your employees use toFew readersHow to clock a paid break, for example, a breakfast break
If you need to record a paid break, such as a breakfast break, you can do it directly from the main time entry screen. 1. Start your shift From the main screen, clock in as you normally would. Once the time entry is active, two buttons will appear: Stop Break (https://downloads.intercomcdn.com/i/o/nzk8tbj7/2075803863/1ac73c1c873b76b1329fb0970a0a/image.png?expires=1772802900&signature=2b90daa78357c01f35d6b80a5b42bc0dc2276e0d27b49046556e688b3100575e&req=diAgE8F%2BnolZWvMW1HFew readersMake a manual time entry
Manual time entry is a powerful tool available to your entire team through the haddock HR dashboard. Log in to haddock HR with your username and password Click Time Entries in the left sidebar menuFew readersWhat happens if I could not clock in? 🕑🤔
Sometimes, for different reasons, it is possible that an employee cannot clock in at the start or end of their workday. Whether the system failed, the device was out of service, or they simply forgot to do it (yes, we've all been there! 😅). What should I do if I could not clock in? 🤷♀️ In haddock HR, don't worry if for some reason you could not clock in. Here's how we handle it: Supervisor notification 📲💬 If a worker cannot clock in, the haddock HR system sendsFew readers🕵️♂️ How to generate a time entry report for an employee for a labor inspection
If you are asked for a time entry report for an employee during a labor inspection, you can generate it easily from haddock HR. This report contains the daily clock-in and clock-out records and complies with the legal time control requirements ✅ Steps to generate the report: 📂 Go to the time entries section Open the left menu and go to Time entries Time entry review. 🗓 Filter by the requested period At the top, select the start date and end date that corFew readersIs it mandatory to sign time clock records on paper in Spain? 📄✋
Is it mandatory to sign time clock records on paper in Spain? 📄✋ In Spain, working time tracking has been mandatory since May 2019, according to Royal Decree-Law 8/2019. But, attention! You do not need to continue the old practice of signing on paper. 🙌 Working time tracking can be done through digital systems such as apps, attendance terminals, or specialized software. haddock HR lets you manage working time tracking digitally, with no paper needed! 📲💼 How doeFew readersShould trips between workplaces be recorded as time entries?
A common question about the working time tracking law in Spain 👇 Since Royal Decree-Law 8/2019 made daily working time recording mandatory, many companies ask: 🔹 Do trips count as working time? 🔹 What happens if the team works at several sites or visits clients? 👉 The answer depends: 📌 Yes, they count as working time if the trip takes place during the working day, between tasks or workplaces. 📌 No, they do not count if the trip is from home to the first destination (orFew readersHow to prevent time entries without a planned work shift
In haddock HR it is possible to restrict time entries so they can only be made when there is a previously planned shift. This configuration is especially useful in environments where planning is mandatory and you want to avoid out-of-schedule records that create issues in time control. Configuration The setting is done at the employee contract level: Go to Settings. Open the employee’s contract (or the affected contracts). Within the contract, go to the Time entriesFew readersHow to activate the out-of-worksite time entry alert
You can configure the system to generate an alert when an employee clocks in outside the worksite, without blocking the time entry. ⚠️ This feature only works from the mobile app downloaded from Google Play or the Apple Store. It does not work in the browser or in the responsive version because haddock HR needs access to the exact GPS coordinates. Prerequisite: location configured Before activating the alert, make sure that: The location has the following configured:Few readersWhat is a time entry in haddock HR?
A time entry in haddock HR represents a clock-in or clock-out from the company. In haddock HR, time entries can be made from a computer, from a mobile phone, or from an attendance terminal. Within the same day, haddock HR allows more than one clock-in and clock-out pair so that, for example, someone can leave for lunch and then come back to work.Few readersHow to add a comment to a manual time entry 📝 ⏱️
🛠️ Step-by-step explanation of how to add a comment to a manual time entry 🔹Once you are in your haddock HR user dashboard (to log in, use your usual username and password), go to time entries. Then enter your time entry hours manually. 🔹Once a time entry has been created (it is mandatory that it exists, because without a manual time entry you cannot add a comment), you can add any note you want. 🔹On the far right of the time entry (in the column where all the time entries are listed), cFew readers🕒 Is it legal to round clock-in and clock-out times in time tracking records?
A common question among haddock HR users is whether automatic rounding can be applied when recording employee start and end times. The short answer is: yes, it can, but with conditions. ⚖️ What does the law say? The obligation to record working time is regulated by: Royal Decree-Law 8/2019, of March 8, on urgent measures for social protection and against labor market insecurity. And by Article 34.9 of the Workers' Statute, which states that: *"The company shFew readers📖 Working Time Tracking Law: best practices and how to act in haddock HR
Since 2019, all companies have been required to keep a daily record of their employees' working day, as established by the Working Time Tracking Law (Royal Decree-Law 8/2019). This record must be kept for 4 years and must be available at any time during a labor inspection. Below, we explain what to do in haddock HR to comply with the law and how to manage errors or incidents in time entries. ✅ Best practices for a labor inspection To be prepared, we recommend: 1. Always reFew readers✅ How do I bulk approve time entries in haddock HR?
If you want to approve several time entries at once, you can do it easily from "Time entries" "Time entry review". Once there: Filter the time entries you want to approve using the available filters (date, alerts, group, or employees). Click the three-dot icon in the top right corner. Select "Approve all filtered time entries". 🔔 Important: Only time entries that have both clock-in and clock-out recorded will be approved. Only theFew readersGPS geolocation in time entries
haddock HR lets you record workers' time entry location to provide greater control and traceability. This feature is available both for users clocking in from the mobile app and for those doing it from the browser. 📍 Time entries from the mobile app When a user installs the haddock HR app, they will be asked to accept consent to record their GPS location. Once accepted, each time entry will include the device's GPS coordinates, as long as location is enabled on the phone and permisFew readers🧾 How to export audited time entries to Excel in haddock HR
This article explains step by step how to get a detailed time entry report in Excel format, with audit information: who clocked in, whether it was modified, from which device, and when. ✅ Steps to export audited time entries Go to “Time entry review” In the main menu it is below "Time entries". This is the view where you can review all time entries made by the team. Apply filters before exporting Use the filters at the top to narrow the data to the time entries you wFew readersMake a geolocated time entry
If you use a browser, you will get an approximate location by IP. Precise geolocation is available through the iOS and Android app. * Log in to haddock HR with your username and password In your main dashboard home, you will find the “Time Entry” dialog, where you can register your current entry. (https://downloads.intercomcdn.com/i/o/nzk8tbj7/1408402294/80212970a35352af63f30d9f3241/image.png?expires=1772802900&signature=07b7b97fbd5439626d31fdfea6fc1ca4a2fd423a529065a68ec6906bca81ec6Few readersHow to record time entries worked on holidays
In some cases, it is necessary to keep a specific record of hours worked on holidays, for example for compensation or differentiated pay. This example shows how to configure the system so that these hours are automatically accumulated in a specific account. ⚠️ Important consideration This rule will only apply to time entries that are correctly recorded and approved. If a time entry does not have a clock-in or clock-out time, or has not been approved by a supervisor, it will not be coFew readers📈 How does the "Time entry balance calculation" field work in haddock HR?
In each employee’s profile in haddock HR you will find the "Time entry balance calculation" field, which defines how recorded hours are compared to calculate their personal balance. This field hasFew readersHow does time entry overwrite work?
In haddock HR, you can enable an option that allows actual time entries to automatically replace the planned clock-in and clock-out times in a shift. This feature is useful so that the schedule reflects what actually happened. How do you enable it? Go to the Rules menu. Within Rules, open the Contracts section. Edit a contract. Go to the Time entries tab. Turn on the option "Overwrite planned shifts with time entries". (https://downloads.intercomcdn.cFew readersHow do I launch the haddock HR time clock terminal?
haddock HR lets you turn a tablet into a time clock terminal by opening a simple browser such as Firefox, Safari, or Chrome. To do this, you must log in to haddock HR as an administrator and click the following button located in the left menu: (https://downloads.intercomcdn.com/i/o/nzk8tbj7/2070235527/1b045b5239553c4301af46789f86/image.png?expires=1772802900&signature=dfc6ef559602a93ce2a984fca336973a50858be06a42584146c0048d78a35c6b&req=diAgFst9mIRdXvMW1HO4zehHuiZz0ZtpEqeIBoGYr%2B1OyFew readersTime entry change history for labor inspections
The change history makes it possible to prove the full traceability of any change made to a time entry. Each modification is automatically recorded in the system at the moment it is made. The history is generated chronologically and cannot be edited by standard users, which guarantees the integrity of the information in the event of a labor inspection. How to access the history First, you need to open the time entry list. You can do that from any of these places: Time EntriesFew readers🚨 How to activate time entry alerts in haddock HR
haddock HR lets you set up automatic alerts that help you monitor schedule compliance, planning changes, and absence management. These alerts are linked to contracts and let you respond to any issue quickly and transparently. ⚙️ How are alerts activated? ➤ Step by step: Go to the main menu and open “Rules”. Access the “Contracts” section. Open the contract where you want to configure alerts. Go to the “Alerts” tab. Activate the alerts you need and sFew readersDoes haddock HR comply with the new Time Tracking Law in Spain? ✅
If you manage a team in Spain, you are probably already familiar with one of the most important labor obligations: recording working hours. Since 2019, all companies have been required to keep a daily record of the hours worked by their employees. ⏱️ The good news? haddock HR helps you comply with this regulation easily, automatically, and without headaches. 🎯 Here is everything you need to know: What exactly does the time tracking law require? 📜 According to Royal Decree-LFew readersHow to limit the available time entry types
In haddock HR you can define which time types, for example: Work, Leave, or Illness, will be available when a person clocks in. This setting is configured at the contract level. Remember that every employee must have an assigned contract, and that the changes you make will only affect the employees linked to the contract you are editing. What is a time type? A time type defines the nature of the time recorded within a day or shift. It lets you classify recorded time accordinFew readers
Employees Roles And Locations
Create an employee
Step by step to create a new employee: Sign in to your haddock HR user dashboard (log in with your username and password) Go to the left sidebar menu and click “Employees”. Once inside the “EFew readersHow the search works in the employee list
At the top of the employee list, you'll find the Search field. From this field, you can find employees using any of the following data: First name Last name Email Employee code You only need to enter the data in the search field and the list will automatically filter to show matching results. Usage recommendations You can enter only part of the first name or last name to narrow the results. If you know the employee code, that is the fastest and mostFew readersWhat do I need to set up for each employee to start planning shifts? 📅🚀
Very easy! 😎 To start planning shifts in haddock HR like a pro, you only need to associate 3 key elements in each employee's profile: 🔹 Contract 📄 Defines what type of working pattern your employee has: full-time, part-time, fixed, variable... This helps us know how many hours they should work and ensure everything complies with regulations. Without a contract, we do not know how much they should work! ⏳ 🔹 Shift pattern 🔄 This is the shift pattern that will apply tFew readers👥 How do I assign a supervisor within a group in haddock HR?
Assigning a supervisor to a group is very easy, and we’ll walk you through it step by step. 😎👨💼👩💼 1️⃣ Access the "Groups" menu First, go to the "Groups" menu in the main navigation bar. 📋🔍 2️⃣ Open the desired group Once inside, select the group where you want to assign the supervisor. Click it to open that group's information. 🏷️👥 3️⃣ Go to the "Supervisors" tab Inside the group, you'll find several tabs. Click the "Supervisors" tab to manage the grouFew readers🎨 What are function colors for in shift planning?
The function colors in haddock HR are a great tool for making your planning more visual and easier to understand! 🌈👌 1️⃣ What are functions? The functions are the tasks or roles your employees perform within the company. For example, in a restaurant you might have functions such as cook, waiter, manager, etc. 🍴👨🍳👩💼 2️⃣ Why assign colors to them? Here comes the magic! Function colors let you quickly see which role each employee has in shift plFew readersHow to change an employee's role
To change an employee's access level, go to the Employees section and use the search bar at the top of the list. You can search by first name, last name, email, or employee code. Once you find the employee, open their profile. Change the role Inside the profile, you'll find the Role section, where you can assign: Administrator: full access to the platform and all settings. Employee: can only see their own information (profile, shifts, and related data). SaveFew readers🛠️ How to create a custom employee field in haddock HR?
Do you need to add extra information to an employee's profile? No problem! With haddock HR, you can create custom fields to adapt it to your specific needs. 🎯 1️⃣ Access the employees menu First, go to haddock HR and head to the employees menu. There you will find the option to manage all your team's information. 👥💼 2️⃣ Click "Custom fields" Under the employees menu, you'll see an option that says "Custom fields". Click it! 🔍 3️⃣ Create the new fielFew readersWhy can an employee have multiple locations in haddock HR? 📍👷♂️
In day-to-day operations, many employees work in different positions or locations within the company. And in haddock HR we understand that perfectly. That is why you can associate multiple locations with an employee! 🚀 What is this for? 🤔 🔹 Real flexibility: An employee can carry out their shift in several different work locations. For example, in a store they might sometimes be at checkout, other times in stockroom, or even in restocking. 🛒🏬 🔹 SmartFew readersI can't delete an employee - causes and solution 🧩🙅♂️
This article explains why you cannot delete an employee in haddock HR and which steps to follow to unblock deletion, if you really need it. Why it cannot be deleted 🚫 haddock HR protects the integrity of the information: an employee cannot be deleted if any recorded data references them, whether it is active or inactive. The most common cases are: Planned shifts in the Plan associated with that employee. Clock-ins / time records linked to theirFew readersWhat employee roles exist in haddock HR? 👥
In haddock HR, we have 3 main roles, each with different access levels and features, so you can manage your team efficiently and in an organized way. Here is everything explained below! 😊 1. Administrator 🔧💼 The Administrator is the platform's superhero. This role has full access to everything! 💪 The administrator can: Create and manage companies and legal entities. Configure all system settings. Create, edit, and manage the shifts for the whFew readersHow to assign a function to an employee 👩⚕️
Every employee in haddock HR must have at least one work function. These functions should match the tasks they perform. They can have more than one (what wonderful employees) and thus cover more than one job, shift, and even different locations. So that the haddock HR algorithm can take into account what each employee does when creating shift schedules, it is essential to create and assign their functions. 🛠️ How do you assign a function to an employee? 🛠️ It could not be easier. 🔹YouFew readersHow to import functions via Excel in haddock HR? 📥🛠️
Do you have many functions that you want to load into haddock HR all at once? 🎯 Don't worry! You can import them easily from an Excel file. Here's how: 1️⃣ Go to "Employees" "Functions" From the main menu, go to "Employees" and then select "Functions". 🧑💻🛠️ 2️⃣ Click the three-dot menu At the top right, you'll see the three-dot icon (⋮). Click it to open more options! 👀✨ 3️⃣ Select "Import functions" In the dropdown, choose "Import functFew readersExport your employee list in one click 📤👩💻
In haddock HR, exporting all your employees to Excel is very easy. You only need to: Go to the Employees menu option. 👥 Click the three-dot icon at the top right. ⋯ Select "Export employees". 📄✨ (https://downloads.intercomcdn.com/i/o/nzk8tbj7/1495754840/e2b8f48f6bd3ae725df037971ab3/image.png?expires=1772803800&signature=c37f26b285290249ca6fa851b629aac66f9a2765e1b563b3d0c197143dd6053d&req=dSQuE857mYlbWfMW1HO4zdkGlPjvINUZrhfbJ39Xqi8vjYmJm9JapMPvFd1B%0AgL5%2BsWfe8xAFDVLb08Few readers🛡️ How to enable the right to disconnect on the employee profile
The right to disconnect is a right established in Organic Law 3/2018 on Personal Data Protection and Guarantee of Digital Rights (LOPDGDD), which guarantees that workers can disconnect from professional communications outside working hours. In haddock HR, you can enable this option so an employee does not receive notifications outside their workday. 📄 Steps to enable it Go to “Employees” In the left sidebar menu, click Employees. Find the employee UsFew readersHow to configure an employee's multi-role coverage 👨💻 ➡️ 👨✈️
⛓️💥 If you want and can use members of your team in different roles and functions, add versatility and let haddock HR build shift schedules automatically, taking these specific characteristics into account. 🛠️ Step by step to configure an employee's multi-role coverage 🛠️ ⚪ Case 1 (the most common and typical one): 🔹 Go to the profile of a specific employee (example: Carmen Ventura). 🔹 Open their profile - functions tab and add another function (or job position), for examplFew readersWhat is a role and what is it used for?
A role is the position or specific function of an employee within a Group that provides a given service. For example, in healthcare, nurse and assistant are different roles. In hospitality, waiter and cook are also roles.Few readersDeactivate an employee
In just a couple of clicks, deactivate any employee in haddock HR to prevent complications in any shift rota. Access haddock HR with your username and password EMPLOYEE PROFILE: Open the profile of the employee who needs to be deactivated from the Employees command in the left sidebar menu (https://downloads.intercomcdn.com/i/o/nzk8tbj7/1409929173/aa58b8dec39b200e12726312bc5b/Captura+de+Pantalla+2025-03-06+a+las+165715.png?expires=1772803800&signature=5e8e0d7509c190222bd796bd0Few readersHow to import locations via Excel in haddock HR? 📥🏢
Do you have a lot of locations that you want to load into haddock HR? 📍🗺️ It is super easy with the import from Excel option! Here's how: 1️⃣ Go to "Employees" "Locations" From the main menu, go to "Employees" and select "Locations". 🧑💼📌 2️⃣ Click the three-dot menu At the top right, you'll see the famous three-dot icon (⋮). Click it to open the options! 👆✨ 3️⃣ Select "Import locations" In the dropdown menu, choose "Import locations".Few readersWhat is a location?
Assign each employee their location to understand their coverage, monitor their activity, clock-ins, and other situations in each shift. *A location can be a venue, a work position (kitchen, restaurant floor, office) or, in industrial settings, a production line. Step-by-step guide to assigning a location in haddock HR. Log in to haddock HR (sign in with your username and password) Click the menu in the left-hand column on “Employees” and, in the dropdown that appears, click agFew readers🚫 How do I remove an employee's access in haddock HR?
If you need to remove an employee's access to haddock HR, it is super easy and fast! Here's how to do it. 😎 1️⃣ Open the employee profile First, go to haddock HR and head to the employees menu. Find the employee whose access you want to remove. 🕵️♂️👩💼 2️⃣ Click the "Access to haddock HR" button Inside the employee's profile, you'll find an option called "Access to haddock HR". Click it! And that's it! You have removed that employee's access so easily. ✅ --Few readersWhat should you do if your account is locked after 10 failed attempts?
For security reasons, your account is automatically locked when incorrect credentials are entered 10 times in a row. How will you know your account is locked? You will receive an email notifying you that your account has been locked due to too many failed attempts. How do you unlock your account? Access the haddock HR website from your browser. Open the support chat from the app itself. Request the account unlock, indicating your name and the email you use to sign in. The sFew readersHow do users work in haddock HR? Do I have to create them separately? 🤔👥
Great news! 🎉 In haddock HR, there are no separate users that you need to create manually like in other programs. Here, there are only employees. Every person you manage in haddock HR is an employee, and you simply decide whether to give them access to the platform or not. 🔑 How exactly does it work? 🔍 When you create an employee in haddock HR, you can choose whether they should have access to the system or not. That easy! 😎 If you give them access, theyFew readers🔁 How do I resend a haddock HR invitation to an employee?
Don't panic! 😅 Sometimes emails get lost among mountains of messages or end up on a deserted island called Spam. 🏝️✉️ If an employee has not received their invitation to haddock HR, you can resend it in seconds. So easy! 🔥 Here's how to do it step by step: 1️⃣ Go to haddock HR and open the Employees menu. 👥 2️⃣ Find and select the employee's profile where you want to send the invitation again. 🔎 3️⃣ Once inside the profile, simply click the button that says "ResenFew readersSupervisor permissions in a group
To assign a supervisor to a group, go to Settings in the left-hand menu, open Groups, and inside the relevant group go to the Supervisors tab. From there, click the blue button to add a new supervisor and select the employee. Next, define the permissions they will have over that group. The available permissions are: Can edit planning Allows existing shifts within the group's plans to be deleted and modified. Can create and edit shifts Allows new shifts to be createdFew readersWhy can I associate more than one role with an employee in haddock HR? 🔥🛠️
In haddock HR, we think about the real world, where employees do not always do just one thing 📋. Many times, the same worker is multiskilled: they can cover several roles within the business depending on the need. 💪✨ That is why, in haddock HR, you can associate multiple roles with the same employee. And it makes perfect sense! 🎯 What is this for? 🤔 🔹 Real multiskilling: It lets you reflect that an employee can, for example, work both in reception andFew readersHow to assign a location to an employee 📍🗺️
If any of your employees has the gift of ubiquity and can work in different locations, that is a plus for your company and shift planning. Mark that characteristic in haddock HR and make it easier to schedule shifts across your different locations. 🛠️ 🗺️ How do you assign a location to an employee? 🛠️ 🗺️ 🔹You only need to go to your haddock HR control panel (where you signed in with your username and password) and open their profile. 🔹Once inside, go to the FUNCTIONS tab (to followFew readers🔐 How do I change my password in haddock HR?
Changing your password in haddock HR is very easy, and we’ll walk you through it step by step! 😎💻 1️⃣ Access your profile First, go to your profile. To do this, click the profile image (if you have one, or your initials) found at the bottom left of the screen. 👤🔍 2️⃣ Click "Change password" Inside your profile, you'll see several options. Look for the button that says "Change password" and click it. 🖱️🔑 3️⃣ Enter your new password Now it is time to cFew readers🎨 What are location colors used for in shift planning?
The location colors in haddock HR are a practical, visual way to organize your team by job roles or areas within your business. 🏢🎯 1️⃣ What are locations? Locations are the different job positions or areas where your team carries out their work. For example, in a hotel you might have locations such as reception, restaurant, pool, etc. 🏨🌊🍽️ 2️⃣ Why assign colors to them? Assigning colors to locations helps you quickly and clearly seeFew readersHow to import employees in haddock HR 📥👥
Do you have many employees and want to load them all at once? haddock HR makes it very easy! 🚀 To import employees, follow these steps: Go to the "Employees" menu in the left sidebar. Click the three-dot icon (top right). Select "Import employees". (https://downloads.intercomcdn.com/i/o/nzk8tbj7/1496233589/c0becdd96f44392448583f54e60d/image.png?expires=1772803800&signature=2d37dd997a34c570fac2ca091ce9af3a05fef5118c78ef7a06e14a3351cf85f4&req=dSQuEMt9noRXUPMW1HO4zeclT864Few readers
Contracts Accounts Rules And Transactions
How to create a rule that only applies to certain day types in haddock HR
In haddock HR, you can create rules that do not always apply, but only when certain conditions are met. A common case is wanting to count hours worked on holidays separately. Steps to create the rule Go to Settings in the side menu. Open Rules. Click Create new rule (blue button at the top right). Assign a name to the rule, for example: Holiday hours. Under Time type, select Work time. Under Account: select an account called HolidFew readers🎯 How to exclude target hours on holidays in haddock HR
🧭 What are target hours? Target hours in haddock HR are the theoretical hours a person should work according to their contract. haddock HR calculates them automatically from the following data: The hours per week set in the contract. The days of the week marked as working days. This calculation serves as a reference to compare against the hours actually planned and detect possible deviations (either above or below). 🚫 Why exclude them on holidays? If a persoFew readers📄✨ How do I clone a contract in haddock HR?
Need to copy an existing contract so you don't have to create it from scratch? 🚀 In haddock HR it's super simple! Here's how: 1️⃣ Go to the "Contracts" menu From the main menu, open "Contracts". There you'll see all the contracts you've configured. 📋🔍 2️⃣ Find the contract you want to clone Search for the contract you want to duplicate. Ideal for creating quick variations without getting confused. 🎯😉 3️⃣ Click the three-dots menu On the right side of theFew readers👷♂️ 📝 How do I assign a contract to an employee
A contract in haddock HR is one of the most useful applications for quickly spreading your employees' work rules without wasting a minute. 🔗🔎 Discover HERE what a contract is in haddock HR and HERE how to create a contract in just a few clicks 🔗🔎 📋 👷♂️ How to assign a contract to an employee 🔹 You need to go to the employee record and, in the hoFew readersWhat is a transaction and how do you create one manually?
Introduction haddock HR works with an account system (time buckets in hours or days) that works in a very similar way to bank accounts. Within each account there are positive (+) and negative (-) transactions. For example, the "Vacation taken" account adds +1 every time you schedule a vacation day for an employee. The relationship between accounts and transactions Accounts are located in the "Rules" section of the main menu. (https://downloads.intercomcdn.com/i/o/nzk8tbjFew readersHow do rules work in haddock HR? 📜✨
In haddock HR, rules are super important for automatically calculating variables such as worked hours, overtime, night work, and much more. And they're really easy to use! 😎 You can find them in the main menu 👉 "Rules". (https://downloads.intercomcdn.com/i/o/nzk8tbj7/1495761251/6b6c54f94b268287a93ac5c7aabd/image.png?expires=1772803800&signature=129cf3990144e65e5ed6a9a92808f5e2c7487b838c7a7c67415fb932e3929bfd&req=dSQuE854nINaWPMW1HO4zdFmNu1LTl6yx04G6lA6rE4aPPaVASHeplonhjW9%0AznF9pKuaFew readersHow to create a contract 📝 💼
Contracts in haddock HR are not the same as employment contracts. ⛓️💥 They are a set of work rules or policies that affect one or N employees. ⛓️💥 Something absolutely essential to get the most out of haddock HR, your key tool and solution for people management and shift creation. ✅ 📝 Learn more HERE about what contracts are in haddock HR. 🛠️ How do you create contracts in haddockFew readersHow to assign annual hours manually using an account
How to assign annual hours using an account To set an annual target of, for example, 1,748 hours without modifying the contract or relying on the weekly calculation, you can use a manual account. This method lets you directly record the annual total for each employee. 1. Create the "Annual hours" account Go to Settings Open Rules Accounts Click Create account Name: Annual hours Account type: Hours Save (https://downloads.intercomcdnFew readers💤 How to calculate night work with rules
If you want to automate the calculation of night hours (for example, from 22:00 to 06:00) in haddock HR, you can do it easily using a rule. Here's how to configure it step by step: ✅ 1. Create the destination account Before creating the rule, you need to have a hours-type account where the night hours will accumulate. Go to the left side menu and open Rules Accounts. Click the “+” button at the top right. Create an account with: Name: for example,Few readersImport transactions from Excel
🕹️ If you still don't know what a transaction is, you can start with this article: https://help.plain.ninja/es/articles/11146223-que-es-una-transaccion When you need, for example, to load unused vacation from the previous year for several employees into the system account "Vacation to enjoy", you can do it via Excel to avoid repetitive manual work. Go to the transactions section From the main menu, you'll findFew readers⚙️ How to customize the accounts shown in Planning
In haddock HR, you can decide which accounts you want to see and how they are displayed. To configure it, follow these steps: 1️⃣ Open a plan Open any plan from Planning. 2️⃣ View settings menu In the top right corner, click the three-dots menu and select Configure views. (https://downloads.intercomcdn.com/i/o/nzk8tbj7/1721425831/a6f7b6855862646237ca2ac29363/image.png?expires=1772803800&signature=0068b2b61ae29e3b05f668000951c6e11cad343275edc51e407dc9f04fdb3120&req=dSclF81Few readers🚨 How do I activate alerts in haddock HR? 🔔
To stay on top of all important events in the platform, you can activate alerts by editing contracts. First click "Settings" in the main menu and then go to "Employees Contracts". Follow these steps: Click the "Settings" menu option in the main menu. Go to "Employees Contracts", find the contract you want to edit, open it, and click the "Alerts" tab. Here you'll find a list of alerts that you can activate according to your needs. The available alerts include:Few readersWhat is an Account and what is it for?
An Account is a container for time in Hours or Days. For example, in the "Worked Hours" account are the working hours of each employee. And in the "Vacation Taken" account are the vacation days taken by each employee. To create a new account, go to the "Rules" option in the main menu and then click "Accounts". (https://downloads.intercomcdn.com/i/o/nzk8tbj7/1493766151/8f20e4bf0bf58bbfcf2dd85eb45c/image.png?expires=1772803800&signature=25995e58d889c7733d97c2027f6049859c6641cFew readersHow can I export transactions to Excel in haddock HR? 📋➡️📈
Very easy and fast! ⚡ In haddock HR we make it simple so you can export your transactions and work with them in Excel in just a few clicks. 🎯 Here's the step-by-step: 🔹 1. Go to the main menu "Rules" "Transactions" 🧩 From the main navigation panel, go to Rules and then Transactions. Here you'll see all the movements recorded by your team. 🛠️📜 🔹 2. Filter what you need 🔍 Before exporting, it's very important that you apply the filters you want: ✅ By employeFew readers📝 💼 What is a contract
Contracts in haddock HR are not the same as employment contracts. ⛓️💥 They are a set of work rules or policies that affect one or N employees. ⛓️💥 ☑️ Example: If there are 17 employees who follow a 20-hour-per-week schedule, there will be 1 contract with these conditions applied to all these employees. If you go to the contract, you'll see all the employees assigned to that contract. 🪄 It's a very useful tool because you can create contracts or work rules that apply to different emFew readersWorked Hours and Target Hours Accounts
In haddock HR, there are two key accounts related to hours: Worked hours Target hours The worked hours account shows the actual hours worked. It is the result of the clock-ins recorded in the system. The target hours account shows the hours that were expected according to the contract. It is calculated from the contract settings and the working days. Comparing both accounts makes it possible to see whether a person has worked more or less than expected. (https://downlFew readersClocked Hours Balance vs Hours Balance
To correctly understand the hours calculation, it's important to distinguish between two system accounts: 🔒 Clocked Hours Balance This is a system rule (identified with a lock), so it cannot be modified. It calculates the difference between: Clocked hours (actual check-in and check-out records) Target hours defined in the contract This balance reflects what the person actually worked according to their clock-ins. 🔒 Hours Balance This account calculates the differenFew readers
Documents
Which roles can start a document signature with Signaturit
The action of starting or requesting the signature of a document is limited by user permissions. Roles with permission Only users with the Administrator role can: Start a signature request. Send documents for signature. Roles without permission The following roles cannot start signature processes: Supervisors Employees These roles can view or sign documents when applicable, but they cannot start the process.Few readers📁 How do you create folders in the Documents section?
As an administrator in haddock HR, you can organize information by creating folders inside the Documents section. This feature lets you keep a clear structure that is easy for the whole team to access. 👥 Who can create folders? 🔒 Only administrators can create folders. 🚫 Employees and supervisors cannot create folders. 🛠️ How are they created? Go to 📄 Documents from the main menu. You will see two options to create folders (both take you to the sFew readers📂 How do you upload a document to an employee's profile in haddock HR?
Saving documents has never been easier! 😎📑 With haddock HR, you can upload documents directly from each employee's profile, all in a super fast and hassle-free way! Follow these simple steps: 1️⃣ Access haddock HR and find the profile of the employee you want to upload the document to. 👤 2️⃣ Inside the employee's profile, go to the "Documents" tab. 📁 3️⃣ Click the "+" button. (https://downloads.intercomcdn.com/i/o/nzk8tbj7/1495406052/2ee03137f00d26be844fc5d01936/image.pFew readers📤 How do you send files in bulk in Documents?
If you need to upload many documents at once, haddock HR's bulk upload saves you time and keeps documentation well organized in each employee's folders. ✅ Who can use this feature? 🛠️ Only users with the administrator role have access to bulk document upload. 📁 How do you do it? Go to 📄 Documents. Inside Documents, you will see a section called Bulk upload. Click Upload documents. 🧭 Bulk upload steps Select the folder where theFew readers📄 How do you upload payroll slips from a single PDF in haddock HR?
If you have all the month's payroll slips in a single PDF file (one payroll slip per page), haddock HR lets you upload them automatically and place them in the corresponding folder for each employee, comparing the National ID or employee code with a field inside the document itself. ✅ Who can use this feature? 🔐 Only users with the administrator role can access this feature. 📥 How do you do it? Go to 📄 Documents from the main menu. Open the Bulk uploaFew readersDigitally sign a document with Signaturit ✍️
What is Signaturit and why did we integrate it into haddock HR? Signaturit is a European electronic signature provider that offers secure and traceable signing processes. In haddock HR we integrated it so you can send and receive signed documents with confidence and compliance, without leaving the app. If you want to learn more, visit Signaturit's official website. Follow these steps to send a document for signature with Signaturit and receive it back signed in haddockFew readers
Shifts And Time Types
What are Shift Rotas and what are they for?
Shift Rotas are the weekly patterns of work shifts (also called "schedules") for Employees. For example, an Employee's Shift Rota for a Monday-to-Friday full-time schedule would be 5 workdays and 2 days off (Saturday and Sunday). In haddock HR, Shift Rotas linked to Employees make it possible to automatically plan work shifts for the whole year. This way, once you have assigned a Shift Rota to an Employee, you only need to open the planning view andFew readersHow to limit the visibility of shift wheels by group
When there are many shift wheels (planning patterns across different sites or teams), it can be confusing for all supervisors to see wheels they do not use. To avoid that, you can limit their visibility by assigning them to specific groups. What does this setting do? It allows a shift wheel to be visible only to the supervisors who manage certain groups. If a supervisor is not assigned any of those groups, the wheel will not appear in their list. How to set it up Go toFew readersEverything you need to know about breaks
In Spain, labor law establishes certain mandatory breaks during the workday to ensure the health and well-being of employees. These breaks are regulated by the Workers' Statute and other regulations. Below, I explain the most important breaks that must be respected: 1. Daily rest between shifts 🛏️ Regulations state that there must be at least 12 hours of rest between the end of one workday and the start of the next. This means that if an employee finishes work at 8Few readersI can't delete a shift wheel
If you cannot delete a shift wheel, it is usually because it is assigned to one or more employees. As long as that association exists, the system will not allow you to delete it. How do you fix it? Go to the employee profile Go to the employees menu. Open the profile of the employee associated with the shift wheel. Remove the association with the wheel Inside the profile, look for the Shift Wheels section. Remove the shift wheel that is linked. 3Few readersWhat is a shift and what is it for?
In haddock HR there are 3 types of shift: Presence: These are work shifts Absence: Holidays, illness, leave, doctor visits, etc. Rest: For example, during the weekendFew readers🧾 How to import shifts from Excel
If you already have your shifts organized in an Excel file, you can import them easily into haddock HR to speed up planning. 📍 Where is the import option? Go to Shifts click the three dots button (top right corner) select Import shifts. 📄 Excel file format Your file must have the following header: 📝 Explanation of each column Name: Shift nFew readersWhy can't I delete a shift and how do I deactivate it?
In some cases, when trying to delete a shift, the system does not allow it. This happens because the shift is already scheduled or assigned in the calendar. To protect the integrity of historical planning, shifts that have been used cannot be deleted. How to stop a shift from appearing If you no longer want to use a shift, you can deactivate it. Go to Settings. Open Shifts. Edit the corresponding shift. Turn off the Active option. Save the changes.Few readersWhen are night hours considered?
In Spain, a night shift is considered to be one in which the worker performs at least three hours of their working day between 10 p.m. and 6 a.m. In addition, if an employee regularly works during that time, they are considered a night worker. The law establishes special protections for these employees: their working day cannot exceed 8 hours of effective work in a 24-hour period if they perform dangerous tasks or tasks requiring significant physical effort. All to protect thFew readersWhat is a time type?
A time type is the quality of time within a Shift. For example, in a morning Work Shift from 9h to 14h, the time type is "Work". In this same shift, we could set 20 minutes of time type "Break".Few readersCreate a work shift
Any planning needs its elements perfectly created in order to succeed. Learn quickly how to create a work shift to design schedules that help your business and your team. Log in to haddock HR with your username and password Click on "Shifts" in the left-hand menu Click the purple + in the upper-right corner (https://downloads.intercomcdn.com/i/o/nzk8tbj7/1409903146/1a5511bae030a55a44144dea818f/Captura+de+Pantalla+2025-03-06+a+las+164443.png?expires=1772803800&signature=24bf8c846a0b5Few readersHow to assign a shift wheel to an employee
To assign a shift wheel to an employee, follow these steps: Go to the Employees section Go to the Employees menu and select the employee you want to assign a shift wheel to. Open the employee profile Inside the employee profile, click the Shift Wheel tab. Add a new wheel Click the + button to assign a new wheel. Select the shift wheel In the dropdown, choose the shift wheel you want to assign. Keep in mind that you must have created that wheel beforehFew readers
Absence And Vacation Management
Request an absence or holiday
To request an absence, go to the "Absences" option in the main menu on the left: Inside Absences, click the "+" button you will find at the top right: (https://downloads.intercomcdn.com/i/o/nzkFew readersCalendar-day holidays and working-day holidays
In haddock HR, the type of holidays that applies to an employee is defined in their contract, under Settings Contracts, in the Annual holidays - General parameter. This parameter determines how the active days of the holiday shift should be configured, and it is key that both match to avoid planning errors. (https://downloads.intercomcdn.com/i/o/nzk8tbj7/2047781769/6de6750a1c0afed4ffda690c810b/image.png?expires=1772803800&signature=89b25fc6d62f939ac13ff84ebad098c8c442e5ed560ebFew readersCompensate overtime with vacation days 🕒➡️🌴
This article explains the usual process in haddock HR for compensating extra hours worked by adding vacation days through a manual transaction. Prerequisites ✅ Permission to access Rules → Transactions and create/edit transactions. The Vacation to enjoy account defined in your environment. 1) Go to Rules → Transactions ⚙️ In the left menu, go to Rules. Open Transactions. You will see the history of movements: vacations, workedFew readers🛫 Create a new absence shift
To create an absence shift in haddock HR, follow these steps: Go to the Shifts menu 📋: In the main haddock HR interface, open the menu and select “Shifts”. Click “+” to add a shift ➕: Click the “+” button on the Shifts screen to start creating a new shift. Fill in the creation form ✏️: Complete the details for the new absence shift: Enter the absence shift name (for example, “Holiday”, “Leave”, etc.). Select a color 🎨 so it is easy to identify in thFew readers📅 How to view employees' holidays in haddock HR
In haddock HR, you have several ways to view your team's holidays and other absences, adapted to the level of detail you need: by employee, by group, or even across several groups at once. 1. View a single employee's holidays from Absences The Absences view lets you review the annual calendar of a specific employee, showing all their absences, including holidays, sick leave (IT), leave, etc. ➤ How do you access it? Go to the main menu and select “Absences”. YouFew readers🌴📆 Introduction to the "Absences" section
Welcome to the "Absences" section in haddock HR! 🏖️📲 Your perfect place to manage and check everything related to your holidays, leave, and sick leave, in a super visual and simple way! 😎✨ What can you do in "Absences"? 🔹 Annual view grouped by month: You get a global view of the whole year, with absences organized month by month. Everything under control! 📅👀 🔹 Quick access to: Holidays taken 🌞 Planned holidays 📌 Leave 📝 Sick leave 🤒Few readersWhat is an Absence?
In haddock HR, an absence is going on holiday, temporary incapacity (IT), or any type of leave such as, for example, personal matters. Absences and holidays in haddock HR can be of 3 types: By the hour Full day Several days Absences can be created within the shifts menu in the main menu: (https://downloads.intercomcdn.com/i/o/nzk8tbj7/1493301410/459f3d2c6e60d2e95875de93be8e/image.png?expires=1772803800&signature=1692c24deba1cd9e249ccd828e0045b34ba64248c5e9bc5d589e1a7Few readersStep by step to set up an hourly absence
*Before accessing absences, as the HR lead or manager, you will need to enable / allow each user - employee to create “hourly absences”. To do this, follow these simple steps: * 1. Allow hourly holidays If you want to, for example, allow holidays by the hour, you must edit the "V" shift and allow hourly holidays. Important 🎯: this action can only be performed by a user with the administrator role. (https://downloads.intercomcdn.com/i/o/nzk8tbj7/1402821543/db345b5c0e39b9b41bd39aFew readersAssign sick leave with no end date (indefinite) 🩺🗓️
In this guide you will see how to leave sick leave without an end date by assigning it through a shift pattern for absences. The pattern will repeat automatically until you stop it. 1) Create the absence shift pattern (IT) ⚙️ Go to Shifts → Shift patterns and click New pattern. In the creation pop-up, use the left-hand filter for the Absence type. In the shift list, click IT (the absence you will use for the sick leave). Select all 7 daysFew readersHow to view holidays and absences grouped by team
If you need to analyze how holidays and absences are distributed within a group, for example to detect overlaps or periods with low coverage, you can do it from the Absences module. 1. Access the Absences module In the main menu, go to Absences. To view the information grouped by team, you need to have the administrator role or be a group supervisor. 2. Go to “My team’s absences” Inside the module, open the My team’s absences tab. Here you can see all the absencFew readersHow can I limit the allowed absence requests?
In haddock HR, you can limit which types of absences and leave your employees can request. To do this, you need to edit the contract by first going to Rules Contracts in the main menu on the left: (https://downloads.intercomcdn.com/i/o/nzk8tbj7/1493318511/f905f63f7e6722a6577873a29267/image.png?expires=1772803800&signature=ce21afc83fe2be23b5ec8992dc6b8ad4b9c72ca9e138a77a1c7aeea6b3558a6e&req=dSQuFcp%2FlYReWPMW1HO4zXGvVO0MhvecBZoXmxBI7z6Ga76qe0PbP%2Bxk8xV4%0AV9uRzXw2r4%2FozoO%2BJ78%3DFew readers📥📅 How do you import absences into haddock HR via Excel?
Do you have lots of absences to load and do not want to do them one by one? No problem! 🙌 With haddock HR, you can import them all at once using an Excel file. 📈💻 Just follow these steps: 🔹 Go to the "Absences" menu in haddock HR. 🔹 Click the three-dots button (top right corner) ⋮ 🔹 Select "Import absences". 📥 (https://downloads.intercomcdn.com/i/o/nzk8tbj7/1495690039/1e372baa490bf3bfd91900751dc1/image.png?expires=1772803800&signature=94086cff28d26787eb70100bbf750382c88Few readers🌴 How to recover worked public holidays as vacation days in haddock HR
If your team works on some public holidays and you want those days to be automatically compensated with holiday days to enjoy later, you can easily configure it in haddock HR with a special shift and a rule. Here we explain how to do it step by step: 🛠️ 1. Create a special shift for worked public holidays Go to Shifts from the side menu. Click the “+” button to create a new shift. Give it a descriptive name, for example: FT - Worked public holiday. In the shiftFew readers⚙️ How to configure the behavior of vacation and target hours in haddock HR
In haddock HR, target hours are the theoretical hours a person should work each day, according to the assigned contract. These hours are used to measure whether someone has completed their working day and to calculate the balance of hours worked. However, when a person is on vacation, on sick leave (IT), or on any other justified absence, you may not want those target hours to count. Below we explain how to configure this correctly. 🎯 What are target hours? TargFew readersThe most important vacation policies for your business 🌞📅
Vacation is an employee right, but it is also a responsibility for companies to make sure everything runs smoothly while their teams enjoy a well-deserved break. 😎 In Spain, vacation policies are regulated by law, and as a company it is essential to know them well to avoid misunderstandings and make sure everyone complies with the rules without losing productivity. Ready? Let's review the key points! 🚀 1. Minimum annual vacation days 🏖️ Spanish law states that allFew readersHow to stop hourly absences from adding target hours in haddock HR
In haddock HR, target hours represent the time a person should work within a given period. When an intraday hourly absence is recorded - for example, a sickness absence of only a few hours during the workday - that time should not be considered target hours, since it is not expected working time. If this configuration is not set correctly, absence hours can end up being added to target hours, which alters the calculation of the daily balance and working time compliance. To avoid this,Few readersAdd accumulated vacation from the previous year 🌴➕📅
Learn how to move unused vacation from last year to the current year using a manual transaction in Rules → Transactions. 1) Go to Rules → Transactions ⚙️ In the left-hand menu, open Rules. Open Transactions. You will see the history of movements (vacation, worked hours, contract hours, etc.). 2) Create the manual transaction ➕ Click the + button (top right). In Employee, search for and select the person. For multiple eFew readersView all absence requests as an administrator
To see the absences of a specific group, you normally need to be assigned as the supervisor of that group. However, as an administrator you can also see the absence requests of all employees, even if you are not their group's supervisor. To do this: Go to the Absences menu. Click Approve absences. At the top of the screen, click View all requests. When this option is enabled, all company absence requests will be shown, regardless of the group or assignedFew readers✅📆 How do you approve an absence in haddock HR?
If you are a Supervisor or Administrator in haddock HR, approving (or rejecting) absences is very easy. 🏖️🚀 🔹 First, go to the "Absences" menu "Approve absences". There you will see a queue of requests 📨 with: Employee name 👩💻👨💻 Absence type 📝 Requested day or days 📅 🔹 From that list, you can simply click "Approve" ✅ or "Reject" ❌ for each request. That quick and easy! ⚡😎 (https://downloads.intercomcdn.com/i/o/nzk8tbj7/1495688399/63d10Few readersMost common absence types🚶♂️💼
In the Spanish work environment, there are several allowed absences that employees can request depending on their personal or professional needs. Here are the most common types: 1. Temporary Incapacity (IT) 🏥 When an employee is ill or has had an accident, it is considered temporary incapacity. The company must receive the sick note in order to manage the absence. 2. Personal Matters 🏠 These are days off to handle non-urgent personal matters.Few readers📅 How to schedule holidays manually from the plan
In haddock HR, you can enter holidays manually directly from the Planning view. Go to Planning. Open the group and the period where you want to enter the holidays. In the menu on the left you will find the shifts. By default, work shifts are shown. Select the Holidays shift. Drag the Holidays shift onto the day where you want to schedule it. 👉 If you want to schedule several days at once: Make a multi-selection of days (with the leftFew readersRevoke managed holidays or absences ✂️🗓️
This guide explains how to revoke (cancel) holidays or any absence that has already been managed. It requires Supervisor or Administrator permissions. 1) Go to Managed absences 📂 Go to Absences. Inside Absences, open the Managed absences section. In this view, for each record you will see: 👤 Employee who made the request. 📅 Period selected (start and end dates). 🏷️ Absence type (holidays, sick leave, leave, etc.). 📌 *StatusFew readersAttach documents when you request an absence 📎📝
In haddock HR, besides requesting your absences quickly, you can also attach documents to justify the request. That way everything stays perfectly recorded! 🚀 When you are requesting an absence (for example, vacation or sick leave), you will see that you have the option to add an attachment. How does it work? Go to the "Absences" section in the main menu. Click the "+" button to create a new request. Fill in your absence details (type, dates, comments...). In tFew readersView accrued holidays up to today
When creating a view in haddock HR, you can choose three calculation types, applicable to both holidays and any type of absence, for example temporary incapacity, depending on the period you want to analyze: Until year-end Shows the balance the employee will have generated up to December 31. By period Shows the balance generated exclusively within the selected period. For example, if you open a two-month period, only the holidays or absences generatedFew readersCalculation of target hours on vacation by calendar days
This article applies only to companies where vacation is counted in calendar days, which is common in hospitality and restaurant businesses. If your collective agreement converts vacation into working days, this calculation does not apply to you. In these sectors, a common practical issue arises: how many target hours should be deducted when an employee does not take full weeks? If vacation were always from Sunday to Saturday the calculation would be simple, but in practice employees take pFew readers
Artificial Intelligence And Shift Planning
Delete several shifts at once
In haddock HR, you can delete one or more shifts directly from planning. Delete a single shift Open Planning. Select the group and period you want to view. Hover over the shift you want to delete. Several icons will appear above the shift. Click the trash icon to delete it. (https://downloads.intercomcdn.com/i/o/nzk8tbj7/2129827328/0503d7ea90a80acf14952014156b/image.png?expires=1772802900&signature=4e9905ae2e47586e83b9dea69523c8f7e23d9395f0bf7904e10bFew readers📅✨ What is the "My Calendar" section in haddock HR?
Welcome to "My Calendar" in haddock HR! 🎉 Your personal space to view all your shift planning in a clear, organized, and highly visual way. 👀✅ What can you do in "My Calendar"? 🔹 View your annual schedule: The view is grouped by month, so you can easily navigate and see at a glance how your shifts are organized. 📆🔍 🔹 Total hours worked: haddock HR automatically calculates the hours you have worked by shift type. All without you having to do anything! 🕒💪 🔹 WFew readersHow to plan hour fractions with AI
Planning in fractions (such as 30-minute or 1-hour blocks) gives you more precise control over shifts and helps you adapt better to changing operational needs. Below we explain how to set everything up correctly so you can get the most out of this feature. 1. Create the base hourly shifts First, create shifts for each time slot you want to use. For example, if your operation runs from 9:00 to 20:00: Go to the left sidebar Shifts Click the "+" Create shift button CreatFew readersGray cells when opening a plan - causes and solution⚙️🗓️
When you open a plan and see gray cells for one or more employees, it means those dates are not enabled for planning for that employee. This is usually due to hire dates or group assignment start dates that are later than the days you are viewing. What it means and why it happens 🚫 Cells appear gray when: The employee's hire date in haddock HR is later than the visible dates in the plan. → The employee cannot have shifts before their hire daFew readersWhat is an availability shift in haddock HR? 🕐🧩
In haddock HR, availability shifts are the way to tell our algorithm which hours of the day an employee is available to work. 📣🕒 That way, when the system generates automatic shifts, it will know how to respect the time windows each person can offer. More accuracy and more respect for everyone's time! 🌟💬 How do you create an availability shift? 🛠️ 🔹 1. Create a shift as usual ✍️ Go to the shift creation menu in haddock HR. 🔹 2. Select the "Availability" timFew readersAvailability wheels ⚙️
Before we dive into wheels, it is necessary to know what an Availability Shift is. You can see it here in more detail. In short, an availability shift in haddock HR is the way to inform our algorithm which hours of the day an employee is available to work.* ↔️ Difference between availability shifts and an availability wheel: The wheel is made up of availability shifts. It generates different sFew readersSort employees within a plan
To sort employees within a shift plan, first open the shift plan. Once inside, go to the right side and click the three dots. In the menu that opens, select Sort employees. A window wilFew readers🥷 Step-by-step guide to planning shifts with AI
Step-by-step explanation of how to plan shifts. *To create shifts automatically in haddock HR, you first need to complete a series of essential actions. That way, the tool will have all the information it needs to work its magic automatically afterward. * Log in to haddock HR (sign in with your username and password) 1. Create availability shifts It is essential to create availability shifts in haddock HR for each employee. It is easy. For example, if I am available from 9Few readers🧭 How to create a shift rota step by step in haddock HR
In haddock HR, shift planning is organized into three key steps: 1. Create the work shifts → 2. Create a shift rota → 3. Assign it to employees. Once that is done, you can check that everything is properly planned and ready to go. Below we explain each step in detail: 1. Create the work shifts Before you can assign shifts, you need to define what shift types exist: their schedule, name, color, and on which days they can be used. ➤ How are they created? Go to the "ShiftFew readersWhat do I gain by planning shifts with haddock HR instead of using Excel? 📅🖥️
If you still use Excel to plan your employees' shifts, you probably already know how draining and error-prone it can be. 😅 In haddock HR, we have a faster, more efficient, and stress-free solution for managing your team's shifts. Here is everything you gain by moving to a specialized platform like haddock HR instead of sticking with Excel. 🎉 1. Time savings ⏳⚡ When you use Excel, shift planning can become an endless task. You have to enter datFew readersMove shifts in planning
When you want to move a shift from one employee to another, just drag it with the mouse from one day to another. You can also do this between different employees.Few readersEdit the schedule of a planned shift
If at some point you need to change the schedule of a shift that has already been planned, just click the pencil icon that appears when you hover over the shift: Then simply edit the schedule aFew readersPlanning shifts across multiple days at once
Learn how to select multiple cells in the planner and apply a shift (either work or absence) in bulk. 🗓️✨ 1) Select individual cells 🖱️ Click each calendar cell to select it (🔲 → ☑️). In the top bar you will see the counter of selected cells (🔢). If you click a selected cell again, it will be deselected. (https://downloads.intercomcdn.com/i/o/nzk8tbj7/1677832487/c048f8d7888075870083e5c6409d/image.png?expires=1772802900&signature=fe486b5d66987a8092e5fdFew readersExport shifts to Excel
Exporting planning to Excel lets you analyze shifts, share information with other departments, or generate custom reports. Step 1. Access planning From the main menu, go to Planning. Step 2. Open the export option In the upper right corner, you will find the three-dots menu. Click it and select Export planning. Step 3. Configure the data to export In the export window: Select the period you want to export. Choose the groups included in the export.Few readersHow do you unlock shifts in bulk?
To unlock shifts in bulk in haddock HR, follow these steps: Open the Group Planning In the upper right corner, you will find a button with a lock icon. Click it and select one of the two available options: 🔓 Unlock all shifts This action unlocks absolutely all shifts, including: Work shifts Vacations Absences 🔓 Unlock work shifts only If your goal is to reschedule only work shifts without losing absence information, choose this option. This is theFew readersDid you know that in haddock HR you can plan shifts... and also in 30-minute or 1-hour blocks? ⏱️🤖
That is right. In haddock HR we do not just assign full shifts - we can also manage mini shifts to adapt to the most dynamic businesses! 🎢📈 Thanks to our smart planning AI, we can break the day into 30-minute or 1-hour blocks and assign exactly the staff you need at each moment. 🧠💥 Why is it so powerful? 🚀 🔹 Because in many businesses (like stores, hotels, restaurants, or hospitals!) staff demand changes every hour. 🔹 Sometimes you need moreFew readersCopy complete shift plans
When you have finished planning the shifts for a group of employees for a week or a longer period, you can copy the entire plan with a single click and then paste it into another future period. Finish planning the shifts in the plan you want to copy In the following example, we have planned the shifts of 5 people during one week: (https://downloads.intercomcdn.com/i/o/nzk8tbj7/1495142535/501a488fb009f729e9fb4c7fb1bc/image.png?expires=1772802900&signature=1d596c622c69b91424e26578a40cFew readersExport shift planning to Excel or PDF
First, open the planning for the group you want to export from the main menu: Now open the desired group and period: (https://downloads.intercomcdn.com/i/o/nzk8tbj7/1495181638/457744e2137883749998c02Few readersCopy and cut shifts from planning
When you are inside a group's shift planning, you can right-click any shift to copy, cut, and paste shifts. Copy a single shift Right-click a shift and select the option "Copy planned shift" Then leFew readers📆 How to hide the planned shifts of a group from a certain date
If you want to stop showing planned shifts for a group to your employees from a specific date onward, you can easily do it from the group settings. Steps to follow: Go to the main menu and open the "Groups" section. Click the group whose shift visibility you want to limit. Find the field "Shifts visible in planning until..." Enter the cutoff date until which employees will be able to see the planned shifts. 🛑 From that date onward: Employees in the group willFew readersStep-by-step guide to planning shifts manually
Log in to your haddock HR and create shift plans manually, with all the details and specific conditions of your employees. Click on Planning in the left-hand menu on your haddock HR home screen. *FroFew readersSwap shifts from group planning
When you want to swap shifts between 2 employees assigned to the same group, you can do it by opening the group plan and following these steps. 1. Open the group plan where the 2 employees are Access planning from the main menu: (https://downloads.intercomcdn.com/i/o/nzk8tbj7/1494470093/66a8a38873f0a347004bde993265/image.png?expires=1772802900&signature=ac8f8a991e6cf916477ce14ddfde9f4844cbef50d9e07a40c006696c7b3c179b&req=dSQuEs15nYFWWvMW1HO4zYEN1WnGR3coGd8yr%2Btqjn0dwqJlHJbDlBwLlOsTFew readersCreate account views in the plan
To set up a new account view in the plan, follow these steps: Open a group plan Go to Planning from the main menu: Open a group plan: (https://downloads.intercomcdn.com/i/o/nzk8tbj7/1495193835Few readersRequest shift preferences from my supervisor
When you need to adjust your availability, you can request shift preferences directly from the platform. You have two ways to do it: From My Calendar, by clicking “Request shift preference” (top right). From Planning My shift preferences, where you will find the same option. (https://downloads.intercomcdn.com/i/o/nzk8tbj7/2207571016/6f26dbfb824fa350429754b778ac/imagen.png?expires=1775749500&signature=5b9c071bad6e5dadc75d63ca4afe174fa7a34b7b1a3e305724283c9e20f0c37c&req=diIFew readersWhat does locking and unlocking shifts mean?
When you open a shift planning board and assign a shift manually, you will see that a lock icon appears inside the shift cell: This lock means that manual shift planning has been done and that, bFew readersHow do you import shifts from Excel in haddock HR planning? 📋✨
Importing shifts in haddock HR is super simple and fast! 🚀 If you already have a shift schedule in an Excel file, you can upload it directly to the platform by following these steps: Go to the main menu 👉 "Planning". In the upper right corner, click the three-dots icon ⋯. Select "Import planning" 📥. (https://downloads.intercomcdn.com/i/o/nzk8tbj7/1495764065/94649be368744dc4ce0651d6a6f6/image.png?expires=1772802900&signature=cfc25a1d4ee0d8104cdb0a628df51f9ed5d5b4179a531eFew readers
Calendars And Day Types
How can I import holidays from an Excel file in haddock HR? 📅➡️🧙♂️
Very easy! 🎉 In haddock HR, you don't need to waste time entering holidays one by one manually. 🙅♂️ You can import them directly from an Excel file in just a few clicks. Faster than lightning! ⚡ Here's how: 🔹 1. Go to the main "Calendar" menu 📆 From the haddock HR navigation panel, open the Calendar section, where you can see all the important days for your organization. 🔹 2. Click the three-dots menu ⋯ At the top right, you'll see the classic three-dots button (yes,Few readersWhat is a Calendar and what is it for?
The Calendar in haddock HR lets you define the default Day Types from Monday to Sunday and the special days for the entire year. A special day can be a holiday, an eve of a holiday, or any other day you need to distinguish from a normal workday. (https://downloads.intercomcdn.com/i/o/185872747/41a3a5b6b269b3e7cb75fbe8/calendario.png?expires=1772803800&signature=9ac109e7bcfb8149f569382160fa6ae2a9bfe481125e5cac6e9da06231288dea&req=dSgiHs58moVYFb4f3HP0gMBUX458bWYCQUdn4%2BeAjUFmFew readers📅✨ How do I clone a calendar in haddock HR?
Need to duplicate a calendar to save time? 🚀 In haddock HR it's super easy! Follow these steps: 1️⃣ Go to the "Calendar" menu Open the main menu and click "Calendar". There you'll see all the calendars you've created. 📅🔍 2️⃣ Find the calendar you want to clone Locate the calendar you want to copy. No need to create it again from scratch. You're going to save a lot of work! 💪😎 3️⃣ Click the three-dots menu On the right side of the calendar name you'll seeFew readers📅 What are day types in haddock HR?
Day types in haddock HR are a super useful tool that lets you customize and organize your planning calendar. 🗓️✨ That way, you never lose track of what kind of shift you are working with! 1️⃣ Where can you find them? Day types are located under Calendar in the main menu of haddock HR. You just need to go there and start configuring them! 🛠️ 2️⃣ What are they for? Day types are used to link to your planning calendar and to employee absences.Few readers
Forecasting And Sales Prediction
Why do we create forecasts in haddock HR? 📊🔮
In haddock HR, forecasts are a powerful tool that help businesses anticipate what will happen in the future and optimize their operations. Here are some key use cases across different sectors: 1. Forecasting room occupancy in hotels 🏨📅 In the hotel sector, forecasts play a fundamental role in predicting room occupancy. By analyzing past booking data, special events, and peak seasons, haddock HR lets you project how many rooms will be occupied in theFew readers🥷 Create my first forecast
Step 1: Access the Forecast module To access the forecast module, go to "Scheduling" in the main menu which you will find on the left side of the screen. Once inside "Scheduling", click the "Forecasting" button located at the top right: (https://downloads.intercomcdn.com/i/o/nzk8tbj7/1493597923/03126c3a0e8abb961ced9529b368/image.png?expires=1772802900&signature=5445eac1eda193aa30c77e152f54def44af596c5eea3ad3a8fc34d236e6c6667&req=dSQuFcx3mohdWvMW1HO4zXNlaF94GpyiQLqtaQpMkQn%2FT%2Ba6yV8Few readersWhat is a forecast?
A forecast is a prediction we make about the future based on data we already have. 📊 It is like looking into a crystal ball 🔮, but using numbers and logic instead of magic. Imagine you have a store 🛍️. Every day you sell T-shirts 👕, shoes 👟, or caps 🧢. If you see that over the last few months you always sell more T-shirts in summer ☀️, you can predict that this coming summer you will also sell many T-shirts. That is making a forecast. What is a forecast for? 🤔 To prepaFew readers
Dashboard
Communications: send announcements to one or several groups
The Communications section lets you send announcements to one or several groups, defining a title and a description, quickly and in a centralized way. Step 1: Add the Communications widget to the dashboard Before you can send announcements, you need to add the Communications widget to the dashboard. Click the haddock HR logo (top of the dashboard). In the top-right corner, click the three dots. Select Configure widget templates. Edit the template yoFew readersCustomize the Dashboard
In this article we explain how to customize your haddock HR dashboard in the finest detail for greater agility, ideal for creating custom dashboards for both employees and supervisors. 🚀 Log in to haddock HR with your username and password Click Home in the left sidebar menu (https://downloads.intercomcdn.com/i/o/nzk8tbj7/1409915472/9083b91760122ace4d560e23358a/Captura+de+Pantalla+2025-03-06+a+las+164951.png?expires=1772803800&signature=1b88be5fe268d0eb7309d383f3a0396c1d70c212Few readers🖥️ Dashboard introduction
Your day starts here: discover the haddock HR Dashboard 🖥️✨ When you access haddock HR, the first thing you see is the Dashboard, located under the Home menu option. 🚀 And it is much more than a welcome screen! From here you can: ✅ Clock in and out quickly and easily. ✅ Check upcoming public holidays to plan ahead. 🎉 ✅ See your scheduled shifts for the week. 🗓️ ✅ Review accumulated working hours. 🕑 ✅ Detect incidents in time entries if something did not go as exFew readers
Groups And Staffing Needs
What is a Group and what is it for?
A group contains a set of employees who provide a specific service. For example, in a group you could have all the employees who provide service in a restaurant: waiters, cooks, and staff at the bar making coffees and charging customers. Simply put, a group is used to plan both work and absence shifts (vacations, illness, leave, etc.). It also allows you to see the accumulated hours worked over a given period.Few readersHow to associate staffing needs to a group
Any operational need is key in a work group. Shifts and work schedules need this information to create the best possible combination. Add this information easily and quickly. Access your haddock HR dashboard with your username and password Click on "Groups" in the left side menu (https://downloads.intercomcdn.com/i/o/nzk8tbj7/1409871153/4ad05776a77df7835d15f45ac00f/image.png?expires=1772803800&signature=0f7d9c67a7104efaf8ed5c9f953e81ba849a0825cc110d43132dd98960e9c364&req=dSQnH8F5nIBaWvFew readersHow to assign a group to an employee 👬👫
If your company has more than one work site, what better way than to have your employees in haddock HR organized according to their location and work site. That way, each one will be in their corresponding GROUP. Organization is the foundation of labor efficiency and optimization. haddock HR is your best ally for this. 🛠️ 👬👫 How do you create groups in haddock HR? 🛠️👬👫 🔹 Go to the vertical left-hand tools bar and click on GROUPS. (https://downloads.intercomcdn.com/i/o/nzk8tbj7/150Few readersWhat is an FTE?
An FTE (Full-Time Equivalent) is a way of measuring the amount of work done by a person or a team, compared with a full workday. 📊 For example: 1 FTE means one person working full time (for example, 40 hours a week). 0.5 FTE would be someone working part time (20 hours a week). 2 FTE can be two full-time people or four people working part time. It is used to plan, calculate costs, and manage teams, especially when there are part-time workers oFew readersWhat are Staffing Needs?
Staffing Needs let you set how many Employees you need with a specific Role in each Work Shift. For example, in a restaurant with 2 Shifts, one morning shift called M1 and one afternoon shift T1, you can set that you need 2 Waiters in M1 and 4 in T1. Remember that Staffing Needs must be lFew readersI can't delete a group — causes and solution🧩🗑️
This article explains why you cannot delete a group and what steps to take to unblock the deletion. Why can't I delete a group? 🚫 Usually the system prevents a group from being deleted because it is in use. The most common reasons are: There are planning/shifts associated with that group, linked to some employee, whether they are active or inactive. Some employee (active or not) still has that group linked in their profile. As long as any of theseFew readers👥✨ What is a multigroup in haddock HR?
In haddock HR, a multigroup is like a super folder 📂: a group that contains several groups inside it. What is it for? 🤔 Very simple: 👉 To see the shift planning for several departments, teams, or workplaces at a glance. Everything on one screen! 🎯👀 🚀 How do you create a multigroup? 1️⃣ Go to the main menu "Groups". 2️⃣ Click the "+" button to create a new group. ➕ 3️⃣ Enable the "Multigroup" option during creation. 🔓 4️⃣ Then, add the groups you want to inFew readers