📌 What is the purchase format restriction for orders?

📌 Key aspects of purchase format management

📌 Real case | Example

📌 Recommendations for efficient use of this feature

📌 How can purchase format management help you?

📌 Frequently asked questions about purchase formats

What is the purchase format restriction for orders?

This feature lets you choose, for each product and supplier, which purchase formats will be available when creating an order. This way, you will prevent certain units of measure from appearing in the order form.

Key aspects of purchase format management

1. Default selection

• All formats (existing and new) are marked as eligible for ordering by default.

2. Checkbox per format

• In the Purchases tab of the product settings, next to each purchase format, you will find a “Enable order” checkbox that controls its visibility in Orders.

3. Editing permissions

• Only profiles with the permission Manage which products by supplier can be ordered will see and be able to change these switches.
• If a user does not have this permission, they will not see the switch. If the format is disabled, the label “Order disabled” will appear.

‼️ If you disable all the purchase formats of a product that is part of a recipe, haddock will show a yellow warning stating that this product cannot be added to orders and could cause stock shortages for your dishes.

Real case | Example

I want to avoid ordering 1 L bottles of olive oil and use only 0.4 L.

This is how it was configured:

1. Go to Products and select Olive oil.

2. Go to settings > Purchases and, in the 1 L format, disable Enable order.

3. Save changes. Now, when placing an order with “Supplier 1”, only the 0.4 L format will appear.

4. If at some point you also disable the 0.4 L format, haddock will show a message:

⚠️ The product cannot be added to orders. If this product is used in recipes and all purchase formats are disabled, you could run out of stock to prepare those dishes.

Recommendations for efficient use of this feature

• Before disabling formats, review your linked recipes to avoid stock impacts.
• Tell the purchasing team which formats are available for each supplier.
• Periodically review inactive formats so you can reactivate them if you change supplier or purchase format.

How can purchase format management help you?

• Catalog control: Keep your order list clean by showing only the formats you really use.
• Stock optimization: Avoid accidental purchases of unnecessary or oversized formats.

❓ Frequently asked questions about purchase formats

Q: Does this setting apply to new products?

​A: Yes. Every product you add to haddock will come with the “Enable order” checkbox activated by default.

Q: Which profiles can change the enabled formats?

​A: Only users with the Manage which products by supplier can be ordered permission, which is enabled by default for Administrators.

Q: What happens if I disable all the formats for a product?

​A: You will see a yellow warning in the Purchases section and that product will not appear in the Orders list for this supplier.

Updated on: 23/04/2026