What type of document do you want to upload?

📄 1 PDF file

🗂 Batch of PDF files

📱 Photos with the mobile phone

📤 Send by email

✍🏼 No document, create a manual expense

❗️ Remember that you can digitize invoices, delivery notes, and tickets.

If a document does not have this format, it will be rejected.

📄 Upload PDF files

1. Go to "📄Documents" in the side navigation bar.

2. Click "New expense"

3. Click "Digitize file/s"

4. Select the file or files you want to upload on your computer:

Image 1: Uploading 1 document

​_Image 2: Uploading several documents_

Each PDF file must contain only one invoice or delivery note per file.

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For example, if you receive a file from a supplier that contains an invoice and a return, it is important to split them into two before uploading.

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Otherwise, the document will be rejected as “mixed documents".

5. Optional - Enter the configuration

Image 1: Uploading 1 document

​Image 2: Configuration for several documents

1. Payment status - You can mark the document as paid
2. Category - Recommended for documents from new suppliers.
3. Document type - Recommended if it is not indicated in the document.
4. Payment method - Select how the document was paid.
5. Orders - Link the document to an existing order.
6. Issues - Track purchase issues with suppliers (missing products, damaged condition, no discounts applied, etc.). See the article "create purchase issues".

6. Click "upload".

✍🏼 No document, create a manual expense

1. Go to "📄Documents" in the side navigation bar.

2. Click "New expense"

3. Choose "Create manual expense"

4. Complete the document information: Date, Supplier, Category, and Document Type.

5. Click Continue to go to the Totals step.

6. Review the Summary and totals. You can choose to add the VAT manually or add the default VAT rates.

7. Optional: Add the document photo or PDF.

8. In "Add details", you can add the document's product lines or upload it directly. If the product exists, haddock will suggest it when you type its name.

9. Upload the expense 🙌

📌 Related articles

• Where do uploaded documents go? → We explain what happens to invoices, delivery notes, and tickets once you have uploaded them to haddock
• Export documents→ We explain how to export digitized documents in Excel, CSV, or PDF from haddock.

Updated on: 23/04/2026